Board Meeting - Finance Committee

IIA Board Meeting on 12/14

Board Meeting Agenda
12/14/2021
6:00 p.m.
 
Please join us via Zoom:
https://zoom.us/j/7626431946?pwd=Q1JNZkZvMDBwM3ZHeW9wRGxaWllIUT09
Meeting ID: 762 643 1946
Passcode: izNS8V
 
CALL TO ORDER  (6:00 PM)    
 
ROLL CALL                                   
                               
PUBLIC COMMENTS
            Each public comment is limited to 3 minutes per person for a total of 30 minutes.  Please submit written comments a day before the meeting if possible.
 
CLOSED SESSION
            Update on Investigation regarding a complaint letter received in October
            Discuss public employee pending report to OCDE
                                                                
PLEDGE OF ALLEGIANCE                    
 
APPROVE LAST MINUTES
            Vote to approve meeting by abbreviated teleconferencing procedures for another 30 days according to Assembly Bill 361 and Government Code 54953 (e) (1)           
 
UPDATE FROM DR. SCOTT 
 
BUSINESS AND FISCAL UPDATE
            Ethan Kay and the Finance Committee
            Delano Jones
- October fiscal update and check register, First Interim Budget Report
 
BOARD AGENDA

1. Action Item

Approval of the 2021-22 First Interim Financial Report and Budget
 

2. Action Item

Approve Peter Shih as parent representative in the Finance committee
 
 

3. Action Item

Approval of a part-time Librarian position (less than 30 hours/week) from the Kay Family Foundation
 

4. Action Item

Approval of the hiring of a full-time Human Resources personnel
 

5. Action Item

In order to cut down on copier cost, IIA is considering purchasing a RISO machine.We received a proposal to switch from monthly TMG Copier Rental lease to a 60-month lease with Image 2000.IIA suggests we switch to Image 2000 because they will provide us with a free RISO machine
 

6. Action Item

Approval and acceptance of $71,296 from the Larry and Helen Hoag Foundation
 

7. Action Item

Approval of a student to be admitted to Transitional Kindergarten this
school year.  The student turns 5 on December 9, 2021
 

8. Action Item

Approve legal exemption from mandated state vaccination should it be passed in California
 

9. Action Item

All public comments that are printed to be read need to be submitted to
            Board secretary 24 hours before the meeting
 

10.   Action Item

Approve revisions to IIA Employee Handbook
 

11. Discussion Item

School-site Council - formation of an advisory body to give input to administration and help with IIA’s future infrastructure plans
 

12. Discussion Item

Facilities Committee – formation of this committee that will determine what the school will need in terms of facilites (lease agreements, door construction, etc.) especially as IIA expands into middle school
 

13. Discussion Item

Technology Committee – formation of this committee will consist of one
            Board member, Principal Chuang, and 2-3 parents to focus on Web re-design,
            and technology purchase of 200+ chromebooks, 100 iPads, new computers, and
            tech for each classroom
 
BOARD RECOMMENDATIONS
 
ADJOURNMENT                
 
                       
 
 
 
 

Letter from Doug Husen, IIA Board Chairman

Parent Campus Tour

Parent Campus Tour 

Tuesday, December 7th and December 14th at 09:00am.

https://docs.google.com/forms/d/e/1FAIpQLSdB1UeQ-WQgqXPbxc91oyD7aLWv6j3w53dY1XRy4qKEmhL10A/formrestricted

IIA Board Meeting on 11/30/2021

Board Meeting Agenda
11/30/2021
6:00 p.m.
 
Please join us via Zoom:
https://zoom.us/j/7626431946?pwd=Q1JNZkZvMDBwM3ZHeW9wRGxaWllIUT09
Meeting ID: 762 643 1946
Passcode: izNS8V
 
CALL TO ORDER  (6:00 PM)    
 
ROLL CALL                                   
                               
PUBLIC COMMENTS

• Each public comment is limited to 3 minutes per person for a total of 30 minutes.  Please submit written comments a day before the meeting if possible.

 
CLOSED SESSION

• Update on Investigation regarding a complaint letter received in October.

                                                                 
PLEDGE OF ALLEGIANCE                    
 
APPROVE LAST MINUTES

• Vote to approve meeting by abbreviated teleconferencing procedures for another 30 days according to Assembly Bill 361 and Government Code 54953 (e) (1)           

 
UPDATE FROM DR. SCOTT 
 
BUSINESS AND FISCAL UPDATE
            Ethan Kay and the Finance Committee
            Delano Jones – October fiscal update and check register
 
BOARD AGENDA

1. Discussion Item

School-site Council - formation of an advisory body to give input to administration and help with IIA’s future infrastructure plans
 

2. Discussion Item

Facilities Committee – formation of this committee that will determine what the school will need in terms of facilites, like lease agreements, especially as IIA expands into middle school
 

3. Action Item

In order to cut down on copier cost, IIA is considering purchasing a RISO machine.We received a proposal to switch from monthly TMG Copier Rental lease to a 60-month lease with Image 2000.IIA suggests we switch to Image 2000 because they will provide us with a free RISO machine (attached documents)
 

4. Action Item

Approval of a student's enrollment in Transitional Kindergarten. He turns 5 on December 9, 2021.
 

5. Action Item

Approval of the hiring of a full-time Human Resources personnel. 
 

6. Action Item

Approval of a part-time Librarian position (less than 30 hours/week) from the Kay Family Foundation (attached documents)
 

7. Action Item

Approval and acceptance of $71,296 from the Larry and Helen Hoag Foundation (attached document)
 

8. Action Item

Approve legal exemption from mandated state vaccination should it be passed in California
 

9. Action Item

All public comments that are printed to be read need to be submitted to
            Board secretary 24 hours before the meeting.
 
BOARD RECOMMENDATIONS
 
ADJOURNMENT                
 
                       
 
 
 
 

IIA Board Meeting on 10/26/2021

IIA Special Board Meeting on 10/12/2021

IIA Board Meeting on 09/28/2021

IIA Monthly Board Meeting on 08/31/2021

Please join us in person next Tuesday on August 31, 2021 for Irvine International Academy's board meeting at 6 p.m.  If you cannot make it, this is the link:

IIA Special Board Meeting on 08/11/2021

We are having our first in-person board meeting on campus. The address is 4782 Karen Ann Ln, Irvine, CA 92604. You are welcome to join us!

IIA Special Board Meeting Agenda --
Wednesday 08/11/2021

CALL TO ORDER (4:00 PM)

ROLL CALL

PUBLIC COMMENTS

CLOSED SESSION

PLEDGE OF ALLEGIANCE

APPROVE LAST MINUTES

UPDATE FROM DR. SCOTT

BUSINESS AND FISCAL UPDATE

BOARD AGENDA:

a.  Board training with Nick Driver
b.  Update Employee Handbook – petition requires that all teachers are properly credentialed according to the current law
c.  Approval of Dr. Quang Vo’s contract
d.  Approval for IT contract with Storyland-Thinkware and Glenn Severino
e.  Approval of Vended Meals Contract
f.  Approval of purchases of over $5,000 from retailers (Amazon, Waxie, Costco, etc)
g.  Authorize purchase of three chrome computer carts, possibly more than $10,000.
h.  Approval of stipend for Principal Chuang - $20,000
     a)  After-school supervision - $10,000
     b)  Rewriting petition for K-8 school - $10,000

BOARD RECOMMENDATIONS

PUBLIC COMMENTS

ADJOURNMENT

For those of you who cannot come in-person, here is the zoom address for you to join us.
Marybeth Chen is inviting you to a scheduled Zoom meeting.

Topic: Board Meeting 8-11-21

Time: Aug 11, 2021 04:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/99191698438...

Meeting ID: 991 9169 8438
Passcode: 694096

IIA Board Meeting on 07/27/2021

IIA Emergency Board Meeting - Friday, July 16th at 6 p.m.

Special Board Meeting - July 06 at 6:00PM

The NEW special board meeting date is on JULY 6TH, TUESDAY at 6 p.m.

Just a reminder that this is the Board Agenda:
a. Contract approval for Superintendent's salary
b. Approve the vendor Schools First Federal Credit Union to operate the 403b plan for IIA employees
c. Approve the Finance Committee - Doug, Michael (up to 2 more Board Members). Acknowledge the open position for board finance committee and ask the chairman to fill it.

Topic: Special Board Meeting
Time: Jul 7, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/7626431946?pwd=Q1JNZkZvMDBwM3ZHeW9wRGxaWllIUT09

Meeting ID: 762 643 1946
Passcode: izNS8V

IIA Board Meeting on 6/29/2021

IIA Monthly Board Meeting

Tue Jun 29, 2021 6pm – 7pm (PDT)
Steven Chuang is inviting you to a scheduled Zoom meeting.

Topic: IIA Monthly Board Meeting
Time: Jun 29, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/7626431946?pwd=Q1JNZkZvMDBwM3ZHeW9wRGxaWllIUT09

Meeting ID: 762 643 1946
Passcode: izNS8V


IIA Board Meeting Agenda - Tuesday 06/29/2021
 
 
CALL TO ORDER  (6:00 PM)    
 
ROLL CALL                                   
                               
PUBLIC COMMENTS                    
 
CLOSED SESSION             Contract approval for Michael Scott; After School Program
                                   IIA’s status for the sponsorship for the H-1B work visa
                                                                
PLEDGE OF ALLEGIANCE                    
 
APPROVE LAST MINUTES
 
UPDATE OF GOVERNANCE COMMITTEE AND NEW BOARD MEMBERS
Install new Board Members 
 
UPDATE FROM DR. SCOTT         
                                                           
CONSENT CALENDAR            1) Approve the Budget of $2,000 for the Grand
                                   Opening Ceremony, and $1000 for the 
                                   Donor's gifts
                                   2) Approve the purchase of the learning
                                    materials for After school program
                                   3) Approve the daytime custodian’s contract
                                   4) Approve the Mou Between IIA and
                                   Marymount University
                                   5) Approve the operation of our own “Wonder 
                                   Kids” After School program 
                                   6) Approve the Fiscal/Purchasing Policy,
                                   Resolution to establish a district number,
                                   resolution to establish a charter school fund,
                                   and charter school EFT resolution.
                                   7) Approve the 2021-2022 Board Meeting
                                   Calendar
                                   8) Approve the vendor Schools First Federal 
                                   Credit Union to operate the 403b plan
                                   for IIA employees
                                   9) Approve the TMG Copier rental
                                   10) Approve the Finance Committee-Doug, 
                                   Michael (up to 2 more Board Members)
                                   Acknowledge the open position for board
                                   Finance committee and ask Chairman to fill it.
                                   11) Approve the purchases of Mandarin, ELA,
                                   Math, Science, and Social Studies
                                   Textbooks.
                                   12) Approve Wilner and O’Riley Immigration
                                   Attorney contract
                                   13) Approve last version of petition accepted by
                                   Orange County Department of  Education
                                   14) Approve Hope International University MOU
                                                 
BOARD RECOMMENDATIONS
 
PUBLIC COMMENTS
 
ADJOURNMENT

Link to the Recorded Video  https://youtu.be/ZW_uMYDzRFU
 

05/15/2021 IIA Special Board Meeting at 9:00 AM

Topic: IIA Special Board Meeting
Time: May 15, 2021 09:00 AM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/95859333854?pwd=ckJyTXQ5em1HTnFuRjFxaDRuamJaUT09

Meeting ID: 958 5933 3854
Passcode: 874523

IIA Special Board Meeting Agenda 05/15/2021

 

CALL TO ORDER  (9:00 AM)     

 

ROLL CALL                                           

                        

PUBLIC COMMENTS    

 

CLOSED SESSION                        Contract approval

New hires- School Office Assitant, TK, Sped,              

 

PLEDGE OF ALLEGIANCE                     

 

APPROVE LAST MINUTES        

 

UPDATE FROM DR. SCOTT              a. First PTA Board Meeting to kick off                                                          

                                                            b. Tentative plan for our July IIA Grand Opening Ceremony

                          c. Enrollment Update- Information packets will go out on July 1st, 2021    

                          

                                                            

                                                                                                                 

 

                    

CONSENT CALENDAR                a)CalPERS & CalSTRS Retirement Reporting Services Agreement 51545

                                                      b)Charter School Capital agreement (action)

                                                     c)Action - Employee handbook and contract form YM&C

                     d)Action - Cathay Bank (Daily school operation) and First General (foundation/PTA)

                                                      e)Approve Joleen Smith as the third authorized signer

                                                    f)Proposed Health Plan for IIA full-time employees

                                                   g)Discussion and potential action on the resolutions for the sale of receivables to Charter

                                                      School Capital

                                                  

                                             

 

                                                                                                                        

BOARD RECOMMENDATIONS

 

PUBLIC COMMENTS

 

ADJOURNMENT

Link to the recorded Video.  https://www.youtube.com/watch?v=hKAcyW0Xoig




 

IIA Mentioned in Epoch Times Article

Orange County Board of Education, Trustee – Mari Barke shares about the important role Charter Schools play in education and mentions Irvine International Academy as the only FREE Mandarin-English Immersion program in Irvine. We are grateful for the partnership with OCBE. Watch from 24:00 minute mark forward for 5 minutes.

https://www.youtube.com/watch?v=GYJQ_TJ5ZDw&t=1442s

IIA Monthly Board Meeting

Steven Chuang is inviting you to a scheduled Zoom meeting.

6:00 PM on Tuesday, 4/27/2021

Join Zoom Meeting
https://zoom.us/j/99081293876?pwd=dFlRYXFyeHRFUGlCVmYvc0ZCYk5LQT09

Meeting ID: 990 8129 3876
Passcode: 515988


Link to the recorded Video

https://www.youtube.com/watch?v=vJtCGrrV0jg&t=228s

IIA Monthly Board Meeting Agenda 04/27/2021

CALL TO ORDER (6:00 PM)

ROLL CALL

PUBLIC COMMENTS

CLOSED SESSION

1. a. Approve 2021-22 teacher contracts and school office staff and Administrator’s contract.
2. b. Employee Health Benefit (including dental and eye) in the amount of $6,000
3. c. Purchase of school laptops

PLEDGE OF ALLEGIANCE

APPROVE LAST MINUTES

UPDATE FROM DR. SCOTT

1. a. First PTA Board Meeting to kick off
2. b. Tentative plan for our July IIA Grand Opening Ceremony
3. c. Enrollment Update- Information packets will go out on July 1st, 2021

CONSENT CALENDAR

1. 1. Approve the Lease Agreement of the EL Camino Real Site between IUSD and IIA
2. 2. Approve the board policy for gifts/school donations.
3. 3. Approve the contract between IIA and Raptor Technology

BOARD RECOMMENDATIONS

PUBLIC COMMENTS

ADJOURNMENT

IIA Monthly Board Meeting

IIA Monthly Board Meeting Agenda 03/30/2021

CALL TO ORDER  (6:00 PM)     

 

ROLL CALL                      Present                          

                                         Absent        

 

PUBLIC COMMENTS    

 

PLEDGE OF ALLEGIANCE

                          

 

APPROVE LAST MINUTES        

 

UPDATE FROM DR. SCOTT             a. Current School Enrollment

                                                            b. Facility and Prop 39 Update

                          c. Status of Federal Grant writing

                          d. Update on Teacher hiring (Steven)

                                                            e. Application for CDE Revolving Loan (April 1st- April 30th)                                                                                                             

CONSENT CALENDAR                       1. Approve Negotiation with the PowerSchool SIS (up to $2,700)

                                                             2. Approve Board Policies regarding Grade Level Assignment in Year 1

                                                             3. Approval of LEA Assurances 

                                                             4. Approve budget for Measure Education and Training 

                                                             5. Acceptance of parent donation via IIA website or check

                                                             6. Approve purchase of a Zoom account that can host 500 guests ($500)

                                                             7. Book Grant application

                                                                                                                        

BOARD RECOMMENDATIONS

 

PUBLIC COMMENTS

 

ADJOURNMENT

IIA Monthly Board Meeting

Steven Chuang is inviting you to a scheduled Zoom meeting.

6:00 PM on Tuesday, 3/30/2021

Join Zoom Meeting
https://zoom.us/j/96154638976?pwd=NGNadDFZSENsUk9sK1BmWnFycndzdz09

Meeting ID: 961 5463 8976
Passcode: WLsM2p


https://www.youtube.com/watch?v=z8t9S50d2iI

Top Schools of China Presentation

Dr. Scott presented the One-to-One Classroom™ to students at Xi’an Yi Lin School with Principal Luo Hu (family name goes first, then given name second). The student’s engagement response was tremendous and the principals from the 5 other associated schools are looking toward our return. Principal Luo’s school was chosen as a select, model program that China will be looking to find the top teachers of China.

5/20/2021 IIA Special Board Meeting at 6:30 PM

Topic: IIA Special Board Meeting on 5/20/2021
Time: May 20, 2021 06:30 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/92840834654?pwd=YVBYSGUwTjFLV211Wm1YVkpzU2kzUT09

Meeting ID: 928 4083 4654
Passcode: 605708

IIA Special Board Meeting Agenda - Thursday 05/20/2021
 
 
CALL TO ORDER  (6:30 PM)    
 
ROLL CALL                                   
                               
PUBLIC COMMENTS                    
 
CLOSED SESSION                                  Contract approval for Michael Scott
 
PLEDGE OF ALLEGIANCE                    
 
APPROVE LAST MINUTES          
 
UPDATE FROM DR. SCOTT      
    
                                                           
CONSENT CALENDAR                            1) Action – Move checking to Cathay Bank
 
                                                                   2) Action – Approve Election of Officers
                                                                                           (Annually)
 
                                                                        Doug Husen, JD – Chairman & President
 
                                                                        Joleen Smith, EdD – Vice President
 
                                                                        Glenn Rogers – Treasurer
 
                                                                        Edward Watson - Secretary
                                                                                                           
                                                 
BOARD RECOMMENDATIONS
 
PUBLIC COMMENTS
 
ADJOURNMENT                                        
 
 
 
 

06/29/2021 IIA Monthly Board Meeting